CHANGES TO THE ARPP CONSTITUTION
Dear Colleagues,
As foreshadowed in the December Newsletter we are seeking your support for making several changes to our Constitution.
Details regarding the proposed Motions are set out below.
We are asking for Financial Members as at 2022 to complete the Voting Form at the end of the page and return it to our Returning Officer Graham Hayton by the due date.
PLEASE DO NOT REPLY to this email. Be sure to send the Voting Table to
THE MOTIONS ARE:
Item 4. SUBSCRIPTIONS
(a) An annual subscription is payable by all members and associate members of the Association in June of each year. The subscription amount will be determined each year by the Association’s Executive.
Motion 1: To change Item 4 part (a) to read “An annual subscription is payable by all members and associate members of the Association in January of each year. The subscription amount will be determined each year.
Justification: It is more logical to operate the Association on a calendar year January- December
Item 7. ELECTIONS
(a) Elections will be bi-annual and held in July. Office bearers will take up their positions from October of the year elected.
Motion : To change Item 7 part (a) to read “ Elections will be bi-annual and held by December. Office bearers will take up their positions from January of the year after election”.
Justification: Aligns with subscription payments and allows the committee to take up new positions from the beginning of the calendar year.
Item 11. VOTING
Change to read:” Amendments require 2/3 of Financial members casting a vote are in favour of the Motion that will become effective immediately following the acceptance of the motion.”
Item 6. DUTIES OF OFFICE BEARERS
(a) PRESIDENT:
- To preside at all luncheons and meetings to manage the flow of business and information on these occasions
- To provide reports on luncheons, meetings, and happenings among the membership
Motion to change Item 6 Part (a) President to read
(a) PRESIDENT:
- To preside at all luncheons and meetings and to manage the flow of business and information on these occasions.
- To provide reports on luncheons, meetings, and happenings amongst the membership.
- To represent the Association on such occasions as NSWPPA State Council Meetings.
- To be the public voice of the Association as and when required.
Justification: To acknowledge and adopt the additional responsibilities as part of the role of the President
(d)TREASURER:
- To keep a current account of the Association funds
- To collect and bank all monies and to pay all accounts associated with the account, as approved by the Executive.
- To present financial statements to all luncheons and meetings of the Association.
- To publish and distribute an Annual Financial Statement in July of each year.
- To pay accounts and bank all monies accrued by this Association.
- To follow up payment of annual subscription
- To liaise closely with any sponsor (s)
Motion: To change Item 6 Part (d) Treasurer to read
(d)TREASURER:
- To keep a current account of the Association funds
- To collect and bank all monies and to pay all accounts associated with the account, as approved by the Executive.
- To present financial statements to all luncheons and meetings of the Association.
- To publish and distribute an Annual Financial Statement in December of each year.
- To pay accounts and bank all monies accrued by this Association.
- To follow up payment of annual subscription
- To liaise closely with any sponsor (s)
Justification: Aligns with changes to the subscriptions and office bearer changes.
Please show your support and cast your vote by February 3rd, 2023 The attached response has to be returned to Graham Hayton at grahamhayton05@bigpond.com
PLEASE DO NOT JUST SEND REPLY OR REPLY TO ALL
Kerryanne Knox
Secretary
On Behalf of Executive Committee
